Job Title: Administrative Assistant
Location: 9290 W. Stockton Blvd., Suite 100, Elk Grove, CA, 95758
Employee Type: FT Non-Exempt
Job Category: Administrative
Minimum Experience: 4 Years
Maximum Experience: 10 Years
Required Degree: 2 Year Degree
Manage Others: No
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and assisting in basic accounting, HR and contractual tasks and follow-up.
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. Ability to demonstrate discretion is a must. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excellent verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.
Administrative Assistant Responsibilities:
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings and appointments, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Greet and assist visitors.
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others in order to ensure their seamless and positive experience.
Administrative Assistant Requirements:
Associate’s Degree in related field.
Prior administrative experience.
PROFICIENT IN MICROSOFT OFFICE (Word, Excel, Powerpoint, Outlook etc.)
Attention to detail.
Desire to be proactive and create a positive experience for others.
US Military Reserve / National Guard / Honorably separated with recent security clearance HIGHLY desired.